Core Group Model Roles

The Core Group are selected at an Annual General Meeting, but as is the nature of voluntary organisation members are often co-opted mid year. Between them they cover the following list of tasks. Individuals may cover more than one function, but if their workload become too onerous, they may subdivide their roles and co-opt new core-group members or ask for help from members, whilst keeping an overview. If you would like to volunteer for one of the roles which remain unfilled please CONTACT US.
Coordinator: Keeps central diary, chairs meeting, coordinates and facilitates all jobs, socials, meetings, links up members who need help with accessing the online system with others able to provide it. Liaises with LETSlink UK
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Membership Secretary: receives enquiries and applications by post, phone or email, makes contact by phone, processes address validation, sets up new member accounts, identifies members who require ongoing support to manage their accounts. Monitors member accounts systematically, reminding them to update their accounts, and/or make donations on an exchange basis. Receives new member fees & donations and ensures these are banked and accounted for. -------- (----)
Publicity & Outreach: Logo and Leaflet Design: Reviews and advises on website content in line with online system. Updates publicity leaflets. Links with local representatives and other organisations, and updates the links page accordingly, works to promote the LETS group and encourage community groups to get involved.
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Treasurer: administrates sterling bank account, pays out expenses against claims, presents income and expenditure at core group meetings, sets and monitors sterling budget, does End of Year accounts, records online payments and cheques received, records sterling contributions in member profiles. -------- (----)
Accountant: manages the Admin and System Accounts, paying out admin fees and receiving annual subscriptions in local units. Carries out online transactions on behalf of members without internet access, monitoring high or low balances, setting limits where appropriate.
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Events Organiser: sets up local events and support groups, and helps others to do so. Keeps members informed of the social calendar and circulates ideas and suggestions for events for comment and action from the membership. Thinks of ideas for encouraging exchanges at these meetings. Co-ordinates with News Editor and "Outreach" on necessary publicity.
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Directory Editor: edits directory, keeps listings up to date, member communication to help members to update their profile, offers and wants and to trade, and may carry out searches, print directories and match new members who need ongoing support. Liaises with LetsLink technical support on data management and keeping member information tidy and documents up to date
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Member Support: makes phone calls about events etc to members who are not online
OTHER CORE GROUP MEMBERS who provide general support, currently without specific roles:
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Local Representatives are multi-taskers who can answer local enquiries, outreach in their neighbourhoods, run social events, and enrol new members. Their work is supported by the core functions as above. Currently we are looking to recruit local organisers in all areas.
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Mediators are part of the Mediation Team, responsible for negotiating to resolve disputes between members.
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Core Group Support: Website hosting, email management and database back-up. Support to group as a whole on technical and management issues. Provides training to individuals or the group, as required. LETSlink (c/o Mary Fee) (support)
Core Group members have the authority to carry out the tasks in their job description between meetings. If they come across matters requiring a joint policy decision they will place them on the agenda for the next meeting, which will be held on a regular basis depending on the volume of business. Special Core Group meetings or General Meetings may be held if needed. Dates of all meetings are made known to members in advance.

Contacting the Core Group: coregroup@localexchange.org.uk - goes to the above.